Manage building documents
Upload, review, search, and publish building records when your assigned role includes document-management permission.
Document work stays on the main Documents page. People with document- management permission see additional controls for their assigned buildings.
Upload a document
Open Documents
Select the target building before starting the upload.
Choose the file
Use the upload action and select the supported association record.
Review the suggested information
Confirm the title, category, year, visibility, and other available fields. Automated suggestions still require a human check.
Wait for processing
VBC prepares a readable version and preview. A record can remain in review when the system needs a person to confirm it.
Publish only when ready
Confirm the file, title, category, and intended audience before making the document available.
Visibility matters
Choose the narrowest correct audience. Do not publish owner-only, unit-specific, staff-only, or otherwise restricted material as a public notice.
Add documents by email
When the building has an approved inbound-document address, the Documents page can show it to eligible managers. Email intake still follows VBC review and publication rules; an attachment is not automatically safe to publish.