---
title: "Manage building documents"
description: "Upload, review, search, and publish building records when your assigned role includes document-management permission."
canonical: "https://help.vistablueconnect.com/manage/documents"
updated: "2026-08-20"
---

# Manage building documents

Document work stays on the main **Documents** page. People with document-
management permission see additional controls for their assigned buildings.

## Upload a document

1. **Open Documents**

   Select the target building before starting the upload.
2. **Choose the file**

   Use the upload action and select the supported association record.
3. **Review the suggested information**

   Confirm the title, category, year, visibility, and other available fields.
   Automated suggestions still require a human check.
4. **Wait for processing**

   VBC prepares a readable version and preview. A record can remain in review
   when the system needs a person to confirm it.
5. **Publish only when ready**

   Confirm the file, title, category, and intended audience before making the
   document available.

## Visibility matters

Choose the narrowest correct audience. Do not publish owner-only, unit-specific,
staff-only, or otherwise restricted material as a public notice.

## Add documents by email

When the building has an approved inbound-document address, the Documents page
can show it to eligible managers. Email intake still follows VBC review and
publication rules; an attachment is not automatically safe to publish.