---
title: "Find and open documents"
description: "Search, filter, preview, and download the association documents that your Vista Blue Connect role is allowed to see."
canonical: "https://help.vistablueconnect.com/use/documents"
updated: "2026-08-20"
---

# Find and open documents

Open **Documents** to see association records available to your role.

![Vista Blue Connect document library filtered to the dummy Rugby A building, with search, year, category, and document cards.](/screenshots/documents-rugby-a.png)

_A Rugby A property-manager view. The New document action appears only when the
person has document-management permission._

## Find a document

1. **Choose the building**

   Use the building filters when your account contains more than one
   association.
2. **Search or filter**

   Search by words from the title or available document information. Use the
   category and other filters to narrow a large library.
3. **Open the record**

   Select the document to read its details and available summary information.
4. **Open or download the file**

   Use the file action provided on the record. VBC checks your access again
   before it returns a private file.

## Why a document may not appear

- It belongs to another building.
- It is still being processed or reviewed.
- It has not been published.
- Its audience does not include your role.
- A newer version replaced it.

> **Info: Document visibility is deliberate**
>
> Board and management users may see records that are not available to every
> owner or tenant. A missing record is not proof that the file was deleted.

## Uploading documents

People with document-management permission see an upload action. Resident
accounts without that permission can read their authorized library but cannot
publish association records.